Record / ChatGPT · recruitingSpreadsheets and documents
Useful when: the scope is small and a team can manually keep sources, owners and decisions current.
Check: how people will find the original passage and revisit the record after changes.
CHOOSING AN AI GOVERNANCE WORKFLOW
Compare the work each approach actually helps you do.
A spreadsheet, a specialist adviser, a general GRC platform and Fencia solve different parts of an AI governance review. Start with the decision you need to make, the evidence you have and the person who must stand behind the answer.
This is a decision guide, not a scored vendor comparison. Capabilities of other products vary and should be checked with their providers.
FOUR WAYS TO ORGANIZE THE WORK
Choose by the job in front of you.
These descriptions explain typical roles, not universal limits. A strong program may combine several approaches.
Legal or specialist advice
Useful when: you need interpretation of obligations, role, risk or a formal opinion.
Check: what source material the adviser needs and how decisions will be recorded for your team.
General GRC software
Useful when: your organization needs a wider control, risk and approval program across teams.
Check: the specific AI Act coverage, integrations and evidence workflow of the vendor you are considering.
Fencia
Useful when: you want supported AI-use signals and document findings organized beside sources for human review.
Check: the current framework register, integration scope and which decisions your legal or compliance lead still owns.
See how Fencia worksQUESTIONS WORTH ASKING
Assess the workflow, not a checklist of logos.
The right choice depends on the source, the required judgment and how your organization will maintain the answer.
Can you trace the answer?
Ask whether a finding points to the original passage, requirement version and reviewer who checked it.
See a synthetic reportWhat is actually covered?
Separate supported EU AI Act requirements, partial GDPR analysis and ISO/IEC 42001 governance mapping.
Explore framework scopeWho can decide?
Software can organize a possible gap. Your team and advisers still determine applicability and the final response.
Discuss your workflowCOMPLEMENTARY ROLES
A better handoff to the person making the judgment.
Fencia is most useful as a first-pass evidence workspace. It can help a specialist arrive at a concrete source and question, then leave the legal or operational decision with them.
- Start with a supported document or source.
- Inspect a possible gap and its cited evidence.
- Confirm the obligation, decision and next action with a person.
FENCIA / POSITION IN THE WORKFLOW
Organize the evidence. Make the judgment explicit.
Fencia does not issue legal opinions, conduct a conformity assessment or certify compliance. Other tools and advisers may remain essential.VENDOR GUIDES
Compare Fencia with a named platform.
Each guide uses the vendor's public product and pricing information, then explains where Fencia's narrower workflow may fit.
Trust platform or focused AI review?
Compare broad control automation with a source-linked first pass for AI-use evidence.
Read the Vanta guideCompliance automation or AI document review?
Consider the framework and audit scope you need, then check your actual sources.
Read the Drata guideEnterprise governance or a defined first review?
Compare platform breadth with a smaller team's need to trace a finding and decision.
Read the OneTrust guideSEE WHETHER THE FIT IS REAL
Start with the review you need to complete.
Explore a synthetic example, or bring a representative document and question to a scoped conversation.